When I Work

Streamline shift-based workforce management with all-in-one scheduling, time tracking, and team communication

About When I Work

When I Work is a mobile-first workforce management platform designed for hourly employees and shift-based businesses. It combines scheduling, time tracking with GPS verification, and built-in team messaging into a single app, reducing administrative overhead and improving operational efficiency. The solution scales from single locations to multi-site operations, offering labor forecasting, auto-scheduling, and payroll integrations to help businesses control costs and maintain compliance.

Pricing

Full pricing page

Subscription

Essentials

$2.50 per month

For businesses who want to save hours building the schedule each week and enjoy more effective team communication.

Unlimited users
Auto Scheduling
Multi-week scheduling
Multi-location scheduling
Schedule templates
Forecast tools
In-app team messaging
OpenShifts and shift swapping
Help Center and live chat
Payroll and POS integrations

Pro

$5 per month

For businesses who have more advanced scheduling and customization needs and want to streamline operations to save more time and money.

Everything in Essentials
Advanced scheduling
Scheduling rules
Role permissions
Labor sharing
Custom Unit Forecasting
Let staff report callouts within 24 hours
Custom reporting
Allow overlapping OpenShifts
Toggle between time zones

Premium

$8 per month

For complex, scaled businesses who need even more enhanced scheduling and customization to streamline operations and be more efficient.

Everything in Pro
API key access
Webhooks
SAML/SSO

FAQ

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Badges

Promote When I Work giving it more exposure, by adding these badges to your website, documentation, or product listing. Each badge links back to When I Work page on Webfolio.

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Pricing summary

Model